3 Reasons Why to go Paper-Less and Use Document Control Software
Posted on: 05/10/15
The most obvious reason to go paper-less is to save the trees – stop cutting down trees and cut down on the amount of paper being used to print large documents and help save the planet in the long run. But what does going paper-less mean for business, apart from more space in the office?
A paper-less business means adopting some form of document control software to preserve all your documents in a secure online filing system which will ultimately streamline your files so they are always up to date.
Why should you go paper-less?
Reason 1: Keep your business rolling
Document control software makes document management easy and less time consuming. Instead of having to search through filing cabinets or complicated folder structures, a system will help manage your documents by storing them accordingly; creating instant security around the document but also makes them readily available for managers, team and staff and audit visits.
Reason 2: Improved version control
As your business changes and grows, your documents begin to change, grow and duplicate; to manage that process document control software will provide the functionality to make documents management more streamlined.
Document control software can allow businesses to add, edit and build documents between individuals to create full operating manuals and then notify users with update alerts to inform about relevant document and content changes. Alerts can also be in the form of expiry notifications, change requests and sign off procedures, so you are one hundred percent in control of your business documents.
Reason 3: An endless storage bank
An endless and effortless storage bank for your business documents, provides less worry and more time for you to focus on the things that matter the most to your business. Storage of the business documents with documents control software allows you all documents types securely as well as tag documents for easy and quick search results.
Preserve, Enhance and Streamline Documents. Systems just make business simple.