Manage visitor and contractor access with unprecedented levels of compliance and security to ensure compliance and reduce risk.

Capturing information, reducing risk, maintaining compliance & evidencing due diligence is a large task to manage. That’s why Gatehouse is equipping you with all the tools.

It’s a modern twist on a traditional feature, Gatehouse is providing the most efficient, cost effective and convenient way of monitoring your site, so using it is a whole new experience and one that is more personal than ever.

Helping you manage your visitors and contractors, Gatehouse puts your focus on reducing the risk of accidents on site while increasing health and safety compliance before, during and after your visitor arrives on site. With automated induction videos and health and safety questionnaires, Gatehouse lets contractors take ownership of their administration so you spend less time chasing.

Gatehouse ensures nothing gets missed with alerts to expired document and any contractors with high risk work permits to action on-job audits; record and report on a variety of operation data and comply with all your legal obligations and gain the security you desire.

Authorise, Authenticate & Secure Compliance

Gatehouse keeps you secure.

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Database of Your Visitors

Save time by viewing, at a glance, which visitors are approved for site access with online profiles. Compliance through good Internal Customer Relationship Management (CRM)

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Database of Internal Staff

See at a glance, a list of your internal staff with their own profile and contact details. Gain compliance through good Internal Customer Relationship Management (CRM)

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Database of Contractors

Store and manage all your contractor’s data and save time by viewing at a glance which contractors are delivering to each service. A quality Customer Relationship Management tool that provides you with a register of audit-able activities for compliance.

Gatehouse gives you complete control.

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Visitor & Contractor Booking

Bring known visitors to site securely. Staff book visitors online reducing management time and by viewing at a glance can see who’s on site today.

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Diary Management Dashboard

At a glance, see a live dashboard of visitors on and off site. Have clear visibility of who’s on site and who they are visiting

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Site Fire Register

Online and indestructible, a centralised fire register helps you to effectively be ready for any situation.

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Document & Digital Asset Storage

Upload insurance documents, training record, risk assessments, method statements etc., in any format. Version them and search content of documents for rapid retrieval. Save time and effort; know where your documents are.

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Supplier Onboarding Process

Send contracted suppliers their own user login so they can see the contracts you have in place with them and provide additional information and documents to save you valuable man hours.

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Alerts & Escalations: RAMS, CHAS, CDM, NEc3 – Compliance Covered

Don’t miss a thing in your business; have Gatehouse alert you or a colleague or your contractor to compliance expiries. Send email or SMS messages to alert and notify your team to matters requiring urgent attention.

Gatehouse ensures you remain compliant.

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Automated Health & Safety Questionnaires

Gain compliance for audit and governance purposes. Automate requests for relevant and valid health & safety information and save time when booking visitors and contractors onto site.

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Automated & Remotely Viewed Inductions

Easily distribute pre-qualifying induction videos and questionnaires. Benefit from remote inductions with verification questions which can only be answered with attention to the video content.

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Reporting & Exporting

Save time and effort with data automation and reporting. Choose from a set of standard reports or export any stored data into a report. Just a simple click of a button instantly and access any of your data, any way you wish.

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Role Permissions & Hierarchy

Control your users. Set user role permissions and hierarchy to specify what tasks users can perform and what information users can access.

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Passes & Permits

Create passes and permits to work with the booking in system or manually scan and upload all permits to a fully compliant and traceable system, to keep track and flag returned items.

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See at a glance, a centralised resource for visibility of when lines are down for scheduled maintenance. Give your team the opportunity to do work to increase efficiency and productivity and instantly book the relevant supplier for the work.

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The Gatehouse Cycle

Gatehouse Security & Compliance Cycle

  • Get your Suppliers onboard. Gatehouse deals with the compliance requirements so any Pre-Qualifying Questionnaires, H&S Questionnaires and RAMS can be uploaded.
  • Create Bookings for Visitors and Contractors. Notify the visit via email or SMS where contractors don't have a company email.
  • Internal, approved staff verify the compliance with accept/reject process at each stage.
  • A link in the approved notification enables the viewing of an Induction Video. A Video Questionnaire will pass and qualify the Visitor or Contractor.
  • On arrival, let visitors and contractors sign in. Gatehouse will issue the day pass and the permits to work. The Fire Register is also a live view of the database; manage it online, right down to the individual muster points.
  • Remain compliant with job audits. At the start of the working week, Gatehouse issues all planned contractor visits to enable which ones H&S staff choose to audit. Gatehouse evens stores the results of that audit.
  • At the end of the working day, any keys, passes or items to be returned can be flagged as returned.

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